Conveyancing
A complete matter management solution so that conveyancers and support staff can run a busy conveyancing practice. Each step in the transaction is set out in sequential order with all of the required precedents and commentary in the one place.
Commentary covers issues that arise regularly and the more complex issues that arise from time to time. Includes reference work “1001 Conveyancing Answers”
Recent updates can be viewed on Obiter - our blog.
Some of the most popular precedents included in this publication:
- Letter to seller's solicitor submitting transfer
- Letter to buyer's solicitor returning signed transfers
- Settlement notice
- Letter to buyer after settlement
- Initial letter to seller's solicitor
- Disclosure notice
- Order on the agent
- Letter to buyer enclosing CSA and disclosure notice
- Letter to council paying rates
- Settlement instructions sale with mortgagee
- Client service agreement (CSA)
Guides in this publication
MATTER PLAN
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“ Commentaries ”
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“ In the legal profession the term ‘costs’ refers to the fees and other expenses a solicitor charges a client for their professional services and other payments that arise out of the provision of legal services, including disbursements such as court fees. Costs are one of the most heavily regulated ... ”
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“ Nature of disclosure1 Timing of disclosure2 ”
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“ Costs disclosure is not required in relation to certain clients, described in the legislation as ‘sophisticated clients’ or ‘government or commercial clients’ as defined by the relevant legislation to include clients such as lawyers, law firms, public companies, liquidators and government entities. ... ”
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“ Cost agreements are not always required although clearly as between the practitioner and their client there will be disclosure but without the need for formal compliance with the regulation. The limits are: ”
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“ In NSW & VIC there is a standard costs disclosure for fees under $3,000 which is included in the precedents. If the total legal costs in a matter (excluding GST and disbursements) are not likely to exceed $3,000 (the higher threshold), a law practice may, instead of making a disclosure under ... ”
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“ Knowing that clients are disinclined to read, sign and return cost agreements, the letter sending them usually provides that unless heard to the contrary the practice will assume agreement. There will almost always be a later opportunity to have the agreement signed. Of course, many practitioners ... ”
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“ Costs are remuneration for professional work when acting in the capacity of a barrister or solicitor. Payments to a practitioner for work which is not professional work, are not costs. Disbursements are payments made, or liabilities incurred in the course of practice and which the practitioner is ... ”
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“ Firms are required to provide an estimate of the total of costs, excluding GST and disbursements, and information on the impact of any significant change to these costs. A law practice must take all reasonable steps to satisfy itself that the client has understood and consented to the proposed ... ”
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“ What is a disbursement Disbursements are payments made, or liabilities incurred in the course of practice, and which the practitioner is bound to pay whether put in funds by the client or not; or payments which, by established custom and practice of the profession, the practitioner is bound to pay. ... ”
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“ A lawyer may request money on account of fees be paid into a trust account before the commencement of work. This is particularly so in criminal and other court matters where the inclination to pay may wane with an unwanted outcome. The funds may cover legal fees as well as disbursements and the ... ”
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“ The costs agreement will set out the billing cycle. Commonly a regular monthly billing cycle is adopted covering work undertaken during the previous month. ”
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“ A lump sum invoice is one which sets out a recital describing the legal service provided and a total amount. An itemised invoice is one which sets out in detail each of the legal services provided, the date they were provided, and the cost for each service. An itemised invoice allows for an invoice ... ”
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“ A law practice cannot charge for the time spent in preparing an invoice. A law practice cannot charge for the time spent in preparing an itemised invoice for a client who has already received a lump sum invoice. ”
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“ All bills should be accompanied by a written statement setting out the avenues that are open to the client in the event of a dispute and any time limits that apply to the taking of such action. Under the uniform law in NSW and VIC each bill or covering letter must be signed by a principal of the ... ”
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“ In 1991 the Australian Competition and Consumer Commission released guidelines to assist businesses in the withdrawal on one and two cent pieces. In the purchase of goods or services for cash, businesses were advised to round the final payment: ”
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“ – When to charge and how to charge Goods and Services Tax (GST) is a broad-based tax of 10% applied to most goods and services, including legal services. Businesses are required to register for GST if their turnover exceeds the $75,000 threshold. If turnover is less than $75,000 than registration ... ”
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“ Reducing fees can create good will but needs to be handled with care as some take offence to the implication that they cannot afford to pay for the work they have retained. It is also a hard won reality that comes from experience that people are inclined not to value any advice given for free. ”
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“ Credit terms are quite common and need to be clearly documented and administered. ”
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“ Notification of rights is a requirement in all states and is found in all example invoice precedents. If the client has not been advised of their rights in a costs agreement, then practitioners must advise the client of their rights at the time of issuing the invoice. ”
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“ Monthly accounting for work in progress is recommended in order to achieve target lockup days. If debtors are not followed up promptly cash flow reduces making it imperative to adopt a debtor’s policy for effective debtor control. All overdue accounts must be followed up promptly and repeatedly. ”
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“ When a retainer is terminated before completion, a practitioner may claim costs for the work done to the date of termination on a quantum meruit basis if: The client terminates the entire retainer; ”
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“ When there are costs owing to the practitioner from the client, the lawyer may retain possession of the client’s documents which are legitimately in the practitioner’s possession. However, the Australian Solicitors’ Rules specify that when a practitioner claims to exercise a lien for unpaid legal ... ”
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“ If a practitioner has an equitable charge over the client’s property incorporated into the costs agreement, ordinarily the practitioner could exercise that power in seeking payment of costs. However, general charges such as a charge over ‘all my estate, rights, title and interest in and to any real ... ”
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“ Sound financial management is absolutely critical to the success of the law practice. There is a high correlation between practices with poor financial management and increased probability of experiencing professional negligence claims. The link is clear. Principals, who do not manage their ... ”
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“ Methods of payment include: Credit card; ”
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“ All By Lawyers cost agreements include the following authority to transfer money to pay their invoices: Trust money ”
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“ Lawcover recommends that practitioners use the costs assessment scheme to recover costs. Instituting proceedings against a disgruntled client who refuses to pay an outstanding bill exposes practitioners to the risk of a cross-claim in negligence being filed. The advantage of the cost assessment ... ”
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“ The following outline of costs assessment was written for NSW but the procedure is similar in the other states. This publication will be expanded to cover cost assessment in the other states in due course. In the interim refer to the relevant State Supreme Court. NSW Procedure ”
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“ A client may be entitled to complain to the Legal Services Commissioner about a costs dispute. If the complaint is made after the law practice or client has already applied for assessment of such costs, the assessment will ordinarily be stayed until the complaint has been determined. Similarly, if ... ”
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“ Conveyancing Protocol Queensland Law Society’s Knowledge Centre ”
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“ Purchase of Real Property (QLD) Reference manual – 1001 Conveyancing Answers (QLD) ”
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“ The purpose of a conveyancing transaction is to transfer the title and use of real property from one party to another. ”
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“ The Conveyancing Protocol There is no obligation to use the Conveyancing Protocol as a requirement for coverage under a Lexon insurance policy. A practice will still be insured if it did not make a bona fide attempt to use and comply with the Conveyancing Protocol as designated by Lexon at the ... ”
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“ See the detailed commentary A brief explanation of the transition to E-conveyancing for information on transactions that can be completed electronically and the full timeline for implementation. Many transactions can be completed electronically in Queensland however, they are yet to release a ... ”
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“ VOI ”
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“ A Client Authorisation enables the client to authorise a solicitor or conveyancer to act on their behalf for an electronic transaction. Although the authorisation is similar to a power of attorney, legislation specifically states a client authorisation is not a power of attorney. When transacting ... ”
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“ It is common for one person to want to appoint another person to be his or her representative for the purpose of undertaking some activity on his or her behalf. The law has always recognised this arrangement, which at its simplest is governed by the law of agency. The need for the person acting on ... ”
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“ The Foreign Resident Capital Gains Withholding Payments provisions of the Taxation Administration Act 1953 came into force on 1 July 2016 and were amended from 1 July 2017. Essentially from 1 July 2017 when a property is sold with a market value of $750,000 or more, the buyer is required to ... ”
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“ The requirement for buyers to withhold the GST and remit it to the commissioner on taxable supplies of certain real property under subdivision 14-E Schedule 1 of the Taxation Administration Act 1953 came into force on 1 July 2018. Subdivision 14-E applies to all contracts that settle after 1 July ... ”
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“ In practice, contracts are often entered into by an exchange of faxed or emailed contracts. Often the contract includes a special condition consenting to this process. ”
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“ Application of the Property Occupations Act 2014 The provisions of the Property Occupations Act 2014 apply to contracts formed on or after December 2014. The Act imposes obligations concerning pre-contractual disclosure and warnings. ”
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“ The contract for the sale of land is only as good as the title of the seller: this is the basis of the Torrens system. Under section 182 of the Land Title Act 1994, upon registration of an instrument that is expressed to transfer title to or create an interest in a lot, that interest: (a) is ... ”
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“ This is often an area which leads to dispute. Care should be taken to ensure that all inclusions are stated and any items that a buyer might consider to be included, but aren't, are shown as exclusions. Typically disputes arise over such items as birdbaths, large entrance pots, water features, ... ”
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“ The Building Act 1975 and the Building Regulation 2006 were amended to introduce a pool safety disclosure regime that applies to all contracts where the property includes a pool. The REIQ Contract for Houses and Land includes a provision for ‘Compliance or Exemption certificates’. The defined term ... ”
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“ Goods and services tax GST property tool ”
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“ The REIQ Standard Contract is designed to minimise the need for any alterations and additions to the contract, however, it is common to add some special conditions when negotiating a contract. The standard special conditions provided in the Guide cover the everyday sale and ought to be readily ... ”
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